Operations Assistant

Job Description

Responsible for a variety of duties including managing, organizing, scheduling and maintaining information for the GCEDC team.  These duties may vary depending on the team’s requirements from day to day.  Required to be knowledgeable of all general office equipment.

Typical work activities:

Answering, forwarding, taking telephone messages.

Greet and/or screen visitors for the appropriate team member.

General clerical duties including photocopying, fax and mailing.

Responsible for managing, organizing, scheduling and maintaining information for the office. 

Maintain Innovation Zone and conference room schedule and calendar.

Organize all committee and board of directors meetings, coordinating attendance and rescheduling.

Assist with creation of board meeting agendas and documentation of minutes. 

Data entry, including use of CRM data base.

Maintaining electronic and hard copy filing system (records retention).

Handle requests for information and data, retrieving documents from the filing system.

Maintenance of equipment and office supply inventories.

Manage procurement of all office supplies.

Special assignments including off-site errands and other specific tasks assigned by management.

Collect insurance certificates for all projects ensuring that proper requirements are met.

Complete special projects and analysis as required. 

Key Competencies:

Written and verbal communication skills.

Planning and organization skills.

Prioritizing / time management.

Works independently and in groups.

Problem assessment and problem solving.

Attention to detail.

Customer service oriented.