Instructions for Downloading

   • • •

Instructions for Downloading
Genesee County Bid's or RFP's


Bid and Request for Proposals (RFP) and Addendum documents may be downloaded from the Genesee County Web Page. Vendors shall register before downloading any of these documents. It is the vendor’s sole responsibility to check the Purchasing Web Page for Addenda.

Note: Vendors who do not register and download Bid/RFP/Addenda may not be considered for award.

BID/REQUEST FOR PROPOSAL/REQUEST
FOR QUOTE REGISTRATION

Vendor registration to download a Bid/Request for proposal (RFP)/Request for Quote (RFQ) is required.

All interested parties shall register for each Bid/Request for Proposal/Request for Quote downloaded from the Genesee County Internet site using the attached
form. (pdf 24kb)

After filling out the form, you must save the file, create a new email to the address - ckaleta@co.genesee.ny.us and add it as an attachment in the email then send it. If you do not have email at your place of business, please call the Genesee County Purchasing Department to register your company by providing the following information:

  1. Bid/RFP/RFQ Name and Number
  2. Contact Person
  3. Company Name
  4. Business Address
  5. Phone Number
  6. Fax Number
  7. Email Address

IMPORTANT:

The above registration process shall be completed and the information provided to the Purchasing Department prior to downloading EACH Bid/RFP/RFQ solicitation. Otherwise, the vendor may not be considered as a qualified bidder and their bid/proposal/quote will be rejected.

BID/REQUEST FOR PROPOSAL DOCUMENTS

Bid and Request for Proposal documents, including Addenda and most Attachments, are posted to the Genesee County Central Services/Purchasing Web Page, hereinafter "Web Page." Vendors shall be responsible for downloading all available Bid/RFP documents, including Addenda and all downloadable Attachments from the following internet address. www.co.genesee.ny.us/dpt/centralservices
Failure to download all required Bid/RFP documents may result in bid rejection.

Bid/Request for Proposal may also be requested by telephone or fax:
Telephone: 585.344.2550 x2201
Fax: 585.345.3074

DOCUMENT FORMAT

Bid/Request for Proposal documents are provided in the following format: PDF

ATTACHMENTS

Some attachments may not be available to download form the Web Page. Attachments that are not available to download from the Web Page will be mailed to all vendors listed on the Bidders/Request for Proposal List.

  1. In order to receive these Attachments, vendors shall register as required by the paragraph "Bid/Request for Proposal Registration."

ADDENDA

Vendors are exclusively responsible for downloading Addenda from the Web Site.

  1. It is imperative to check the Web Page frequently right up to the Bid/Proposal closing date. By submitting a Bid/Proposal, vendor waives any claims related to its failure to keep so apprised.

DISCLAIMER

Any unidentified modifications to the original document issued by the County shall be null and void. In those instances where modifications are unidentified, the original document issued by Genesee County shall take precedence. The recipient of any downloaded documents is responsible for clearly identifying any and all changes or modifications to a document upon submission to the County. If a vendor downloads a solicitation, it should include all current addendums that may have been issued since the solicitation was posted. However, it is the responsibility of each recipient to acquire, include and respond to all addendums. Please contact the Genesee County Purchasing Department to inquire about addendums that may have been issued.

Downloading Instructions

Information is available at the Genesee County Web Page:
www.co.genesee.ny.us/dpt/centralservices/index.html
  1. Opens to the Purchasing Home Page:  Click on "Instructions for Downloading Genesee County BIDS and RFP's"
  2. Read instructions and register. Click on "form" to open registration form.
    1. Enter Information on form.
    2. Save the document.
    3. Open your email system and attach the file you just saved into the email.
    4. Send the email to ckaleta@co.genesee.ny.us.
    5. Go back to your browser
  3. Go to:  "Current RFP (Bid) Page"; Click on RFP (Bid)
  4. Click on Bid or RFP number and the document will open.
  5. Download document.
  6. Check if Prevailing Wage Rates apply. 
  7. Download any Addendums.
Remember you must register in order for your bid/proposal to be accepted by Genesee County. If you do not register, your bid/proposal may be rejected. It is your responsibility to check the Purchasing Web Page for Addendums. Please call the Genesee County Purchasing Department at 585.344.2550 x2201 if you experience difficulty downloading Bid or RFP material or if you wish to receive a "hard copy."

Please contact Purchasing Department if you are not certain your registration was transmitted properly and received by Purchasing. This will confirm you are properly registered. Thank you for your interest in Genesee County.

Chet Kaleta,
Director, Purchasing
(4-11-08 )



Central Services Home Page