ASSISTANT DIRECTOR OF FACILITIES III
DISTINGUISHING FEATURES OF THE CLASS:
An Assistant Director of Facilities III is responsible for assisting the Director in the administrative direction to a School District’s buildings and grounds department. The work is performed according to established policies and procedures and in accordance with applicable State, local, and federal laws, rules and regulations which apply to school district facility operations and maintenance. The work is performed under the general supervision of the Director of Facilities III with considerable leeway allowed for the exercise of independent judgment in carrying out the details of the work. Supervision is exercised over the work of subordinate Maintenance and Custodial employees. Does related work as required.
TYPICAL WORK ACTIVITIES:
Assist in supervising daily preventative maintenance and custodial
activities, which may include but not limited to replacing locks,
painting, carpet, floor tile, window, drywall replacement and or
repair, orders cleaning supplies, fuels and parts for equipment and
Preforms preventative maintenance and repairs on equipment,
including plumbing, HVAC and electrical systems;
Manage the DDC energy management system and Electrical work order
system including reviewing and assigning;
Performs inspections and tests of security systems, safety lighting, fire
extinguishers, fire alarm system, doors, and eyewash stations to
ensure proper operation and compliance with applicable codes and
Troubleshoot problems with equipment, may contact contractors to
perform repairs when a non-routine issues is identified;
Inspects painting, carpentry, plumbing, electrical and other mechanical
maintenance as well as construction worked performed by private
contractors, custodial, or maintenance employees;
Oversee the work of contractors to ensure work is being performed and
Read and interpret building drawings and or specifications;
Make minor engineering and construction judgment to resolve
Manage facility contracts and lease properties;
Oversee the District Disaster Preparedness Planning;
Assist in planning of maintenance budget, repair and operational needs
with school administrator(s);
Assist in developing schedules, oversee and reviews preventative
maintenance work order system program designed to retain
buildings, grounds and equipment in a safe operating condition;
Creates and maintains records and reports relative to the work being
performed and schedules repairs when necessary;
Assist with supervision and participates in the removal of snow and ice
from sidewalks and roadways;
Maintain various records and accounts pertaining to equipment,
operations, purchases, inventory of supplies and equipment, and
identifies payments to suppliers;
Monitor and approve time records of all maintenance and custodial
personnel, including approval of overtime using established
procedures and budgets, assist in purchasing recommendations for
custodial and maintenance supplies;
Assume the duties and responsibilities of Director of Facilities in his/her
Assist interviewing and recommendation of new personnel;
Responds to inquiries from employees, school district administrators
and the public regarding school district building and grounds
Provides or coordinates staff training, technical training in areas of
buildings and grounds maintenance and supervises in-service
training of custodial and maintenance employees; Assist in
managing work schedules, processes vacation, personal, and sick
leave requests ensuring employees have adequate leave accruals;
Maintains records and prepares reports related to operations including
health and safety.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
Thorough knowledge of large-scale building maintenance and repair practices; Thorough knowledge of roofing, ventilation, electrical, plumbing; Thorough knowledge of modern principals, practices and equipment used in large scale cleaning activities and projects; Working knowledge of building construction principals and practice; Working knowledge of safety precautions and practices associated with buildings and grounds maintenance and repair work; Ability to plan and supervise the work of others; Ability to operate a motor vehicle and maintenance/construction related equipment; Ability to organize, prepare and maintain accurate records and files; Ability to inspect the work of building tradespersons and contractors to ensure compliance with contract specifications, as well as, applicable codes and regulations; Ability to understand, interpret, and follow instructions, plans, diagrams, specifications; Ability to understand and follow written and verbal instructions; Ability to establish, interpret and carry out oral and written policy; Ability to prepare budgets, operating reports and a variety of other reports relative to program activities; Ability to communicate effectively both orally and in writing; and Organizational, technical and administrative aptitude. Willingness to work under adverse weather conditions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to reach with hands and arms. The employee will be required to stand, walk, and use hands to handle, feel or operate objects, tools, or controls. The employee is occasionally required to sit, climb or balance, stoop, kneel, crouch, or crawl, talk and hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may work outside in all weather conditions. The employee may be exposed to wet and/or humid conditions. The employee is occasionally exposed to risk of electrical shock.
The noise level in the work environment is usually moderate.
MINIMUM QUALIFICATIONS: Graduation from a high school or possession of an appropriate equivalency diploma recognized by the NYS Department of Education; AND EITHER:
A) A Bachelor’s or higher-level degree in School Facilities
Management, Engineering, Engineering Technology, Building
Construction Technology or a related field and one (1) year of
experience in general building construction, building
maintenance or repair work in one (1) or more of the specialty
trades*, which one (1) year must have been in a supervisory
B) An Associate’s degree in School Facilities Management,
Engineering, Engineering Technology, Building Construction
Technology or a related field and three (3) years of experience
as defined by the limits of (A) above and which one (1) year
must have been in a supervisory capacity; OR
C) Five (5) years of experience as defined by the limits of (A)
above and which one (1) year must have been in a supervisory
*Specialty trades would include plumbing, electrical work, heating, ventilating and air conditioning installation.
SPECIAL REQUIREMENT: Possession of a valid New York State driver’s license and certificates appropriate to the vehicles, equipment and/or machinery operated at time of appointment or during the course of employment consistent with the needs of the School District.