Human Resources



The work is primarily of a routine nature and involves the performance of standardized clerical tasks.  Although detailed instructions are given for new or difficult assignments, and procedures are rather definitely fixed, employees must exercise independent judgment in applying them to specific cases.  The work is reviewed by immediate observation, by checking completed work, by periodic or spot checks, by cross checking, or by another step in the clerical process.

Sorts, indexes, and files mail, bills, requisitions, ledger cards and other material;
Pulls material from files, makes simple file searches and maintains charge-out records;
Issues and records applications, licenses and permits;
Collects fees and account for monies received;
Checks reports and records for clerical accuracy, completeness and proper extension;
Answers telephone and gives out routine information, or relieves at switchboard;
Maintains time records and payroll data;
Operates mimeograph, Photostat, simple computing and other office machines;
Makes entries on control cards, or in ledger from original sources;
Makes arithmetical computations and compiles simple statistical reports;

The above examples of duties are intended only as illustrations of the various types of work performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND/OR PERSONAL CHARACTERISTICS:Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to understand and follow oral and written instructions; ability to get along well with others; ability to write legibly; clerical aptitude; mental alertness; neatness; accuracy; tact and courtesy.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handles, or feel objects, tools, or controls; and reach with hands and arms.  The employee is required to walk, talk and hear.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close and distance vision and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

MINIMUM QUALIFICATIONS:Graduation from high school or possession of an appropriate equivalency diploma recognized by the NYS Education Department or any equivalent combination of experience and training.

Competitive Class
Non-Competitive (Part-time)