CONFIDENTIAL SECRETARY-MENTAL HEALTH
DISTINGUISHING FEATURES OF THE CLASS: This is important clerical work which involves responsibility for performing complex secretarial tasks for the Director of Community Mental Health Services. The work involves responsible secretarial tasks requiring a high degree of mature judgment and knowledge of program policies and procedures. Work is performed in accordance with general instructions received from the Director of Community Mental Health Services with considerable leeway for independent decisions in carrying out assignments. The position calls for the exercise of extraordinary discretion on the part of the employee because of the sensitivity of the information with which the Secretary is working. Supervisory responsibilities may be delegated or assigned this employee.
TYPICAL WORK ACTIVITIES:
Acts as personal secretary to the Director of Community Mental Health Services
and administrative staff;
Functions in a secretarial capacity for setting up meeting dates, appointments,
and confidential matters;
Acts as a liaison between agency officials and public and non-public officials;
Performs the confidential aspects of the Director of Community Mental Health
Services’work including referencing confidential patient information;
Maintains confidential files related to Mental Health matters within the County;
Answers correspondence of confidential nature regarding the
County Mental Health matters;
Types Mental Health related materials including confidential letters;
Contacts specified sources for information relating to Mental Health issues;
Assists in compiling, computing and inputting budget information;
Maintains confidential records and updates confidential files.
The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND/OR PERSONAL CHARACTERISTICS: Good knowledge of secretarial practices; good knowledge of office practices and procedures; high degree of personal integrity, with corresponding ability to maintain confidences; working knowledge of Mental Health processes; good organizational skills; ability to type with a high degree of accuracy; ability to carry out complex instructions; good communication skills, both written and verbal; neatness mental alertness; ability to get along well with others.
MINIMUM QUALIFICATIONS: Graduation from high school or possession of an appropriate equivalency diploma recognized by the NYS Department of Education, AND EITHER:
A. Graduation from a regionally accredited or NYS registered College with an
Associate's degree in Secretarial Science or related field, and Four (4) years
of full-time paid clerical experience, which shall have involved typing;
B. Six years (6) of full time paid clerical experience, which shall have involved
C. Any equivalent combination of training and experience as indicated in A or B
above, indicating ability to perform the duties of the position.