FISCAL OFFICER I
DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for planning, implementing and monitoring accounting and fiscal management functions in a department or agency. The incumbent in this position analyzes and monitors program funds, grants and expenditures; develops accounting systems; furnishes periodic financial reports; completes the payroll and other related personnel reports; and may oversee account keeping activities completed. The work is performed under the general supervision of a higher level administrative staff with leeway allowed or the use of independent judgment in carrying out details of the work. Supervision is not a responsibility of this position. Does related work as required.
TYPICAL WORK ACTIVITIES:
Prepares budgets for state and federal grants from RFP (Request for Funding Proposal) stage or CFA (Continued Funding Application) stage;
Prepares a breakdown of payroll, vouchers and purchase orders to grants and creates monthly budgeting sheets to track balances;
Develops, revises and implements accounting systems and procedures to provide complete and accurate accounting for an agency’s financial transactions;
Prepares Financial Cost Reports (FCR’s) and State Aid Vouchers with detailed expenditure breakdown for State and Federal Agencies;
Performs cost and budget analyses, financial forecasting feasibility studies and other accounting tasks to aid in program efficiency and effectiveness;
Maintains ledger and journal accounts and balances and reconciles bank statements and accounts;
Prepares periodic fiscal and statistical statements and reports for agency use, or submission to State and Federal agencies;
Assists in the preparation of fiscal contracts by collecting and preparing statistical reports;
Assists in the preparation of a program’s annual operating budget and application of grants by compiling and analyzing financial data;
Advises and consults with department head and other staff on current fiscal and reporting requirements and control of expenditures;
Coordinates purchases for a department, verifies funds are available from appropriate accounts, prepares requisitions and maintains list of qualified suppliers;
Uses personal computer to make financial inquiries, maintain records and make financial analyses.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND/OR PERSONAL CHARACTERISTICS: Thorough knowledge of the principles, practices and terminology of general and governmental accounting; good knowledge of financial administration including budgeting, purchasing and reporting; good knowledge of office terminology, practices and procedures; ability to devise and maintain accounting systems; ability to prepare and analyze complex financial records, reports and statements; ability to communicate clearly and effectively both orally and in writing; ability to operate a personal computer to make financial analyses; ability to perform close, detail work involving considerable visual effort and strain; ability to pay close attention to details;
accuracy; physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS: Graduation from high school or possession of an appropriate equivalency diploma recognized by the NYS Department of Education, AND EITHER:
- Graduation from a regionally accredited college or university with a Bachelor’s degree in accounting, business or public administration, economics or related field, including or supplemented by 18 semester credit hours in accounting, AND one year of accounting or auditing experience.
- Graduation from a regionally accredited or New York State registered college or university with an Associate’s degree in accounting, business administration or related field including or supplemented by 12 semester credit hours in accounting and three years of experience as outlined in (A) above ,
- An equivalent combination of training and experience as defined by the limits of A and B above.