DISTINGUISHING FEATURES OF THE CLASS:The work is primarily of routine nature, involving the performance of standardized clerical tasks, and requiring the ability to take and transcribe dictation within acceptable parameters. Detailed instructions are given for new or difficult assignments. Employees in this class may be assigned to work on word processing equipment to produce acceptable copy by manipulating an alphanumeric keyboard and reviewing information on a display screen. The amount of time spent on this type of equipment depends upon the operator’s capability and the job requirements for its efficient operation. An employee in this class may be required to undergo training to develop and/or increase skills in the operation of word processing equipment. Does related work, as required.
TYPICAL WORK ACTIVITIES:
Takes and transcribes dictation of letters, memoranda, reports and other materials;
Types materials from copy, rough draft, dictating machine cylinders and other detailed instructions;
Acts as secretary to an official, where assignments are limited in scope;
Pulls materials from files, makes simple file searches and maintains charge out records;
Types, issues and records applications, licenses and permits;
Collects fees and accounts for monies received;
Types records and reports, and checks for clerical accuracy, completeness, and proper extension;
Answers telephone, and acts as receptionist, giving out routine information;
May serve at switchboard;
Operates a variety of office machines, in conjunction with clerical duties;
Makes entries on control cards or in ledger from original sources;
Makes arithmetical computations, compiles and types simple statistical reports.
The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND/OR PERSONAL CHARACTERISTICS: Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to take and transcribe dictation at an acceptable rate of speed; ability to type accurately at an acceptable rate of speed; ability to understand and follow oral and written instructions; ability to get along well with others; ability to write legible; clerical aptitude; mental alertness; neatness; accuracy, tack and courtesy; physical condition
commensurate with the demands of the job.
MINIMUM QUALFICATIONS: Graduation from high school or possession of an equivalency diploma recognized by the NYS Dept of Education, including or supplemented by courses in stenography and typing OR any equivalent combination of training and experience indicating the ability to perform the duties of the job.