GENESEE COUNTY HUMAN RESOURCES

COUNTY BUILDING I, BATAVIA, NEW YORK

ANNOUNCES

A PROMOTIONAL EXAMINATION FOR:

 

DIRECTOR OF FACILITIES III, PROM. #75-738

SALARY:  Varies by School District.

VACANCY: This examination is being held to establish an eligible list to fill future vacancies as they occur.  An eligible may receive only one permanent appointment from this list. Once appointed, there will be a Probationary Period of 8-26 weeks based on performance of duties. During this probationary period the Department Head has the ability to terminate employment, without cause.

 

                    LAST FILING DATE----------NOVEMBER 28, 2014

 

                                       EXAMINATION DATE----------JANUARY 24, 2015

 

NOTE TO APPLICANTS: You must apply for both the statewide open-competitive examination and this promotional examination. Even if you are only interested in a promotion, you MUST take the corresponding statewide examination for the title listed above and for which you meet the minimum qualifications. Information on how to apply for the statewide open-competitive examinations can be found at www.cs.ny.gov.

Even though you must apply for both the statewide open-competitive examination and promotion examinations, you only have to take one examination which will be used to establish both the statewide open-competitive and the promotional eligible lists for that title.

PROMOTIONAL QUALIFICATIONS:  To participate in the written test to be held on January 24, 2015, you must be employed in a competitive class position at Batavia City School Districts, AND meet the following open-competitive qualifications.

Either

A.        A bachelor’s degree or higher-level degree in school facilities management, engineering, engineering technology, or building construction technology and three years of experience in school facilities maintenance, general building construction, building maintenance, or repair work in two or more of the skilled trades*, which included three years of supervisory experience [IF CLAIMED, PLEASE ATTACH A COPY OF YOUR OFFICIAL COLLEGE TRANSCRIPT AND INDICATE ALL RELEVANT EXPERIENCE ON YOUR APPLICATION];

OR

B.        An associate’s degree or higher-level degree in school facilities management, engineering, engineering technology, or building construction technology and five years of experience in school facilities maintenance, general building construction, building maintenance or repair work in two or more of the skilled trades*, which included three years of supervisory experience [IF CLAIMED, PLEASE ATTACH A COPY OF YOUR OFFICIAL COLLEGE TRANSCRIPT AND INDICATE ALL RELEVANT EXPERIENCE ON YOUR APPLICATION];;

OR

C.        Seven years of experience in school facilities maintenance, general building construction, building maintenance, or repair work in more than one of the skilled trades*, which included three years of supervisory experience [IF CLAIMED, PLEASE INDICATE ALL RELEVANT EXPERIENCE ON YOUR APPLICATION].

*Skilled trades include journey level experience as a carpenter, electrician, mason, plumber and/or heating, ventilating, and air conditioning installers.

Non-Qualifying Experience: Experience limited to building cleaning is not qualifying. Building cleaning is defined as activities primarily involving a variety of inside and outside activities including, but not limited to, washing walls and windows, polishing floors, cleaning restrooms, or disposing of refuse.

To be eligible for appointment from the promotion eligible list: You must be a qualified employee of Batavia City School Districts AND have had 36 months of permanent, competitive service as a Head Custodian.

NOTE: PHOTO ID WILL BE REQUIRED ON THE DAY OF THE EXAMINATION.

CANDIDATES, PLEASE NOTE: It is vital that you submit, with your application, all information necessary to show your qualification for examination.  APPLICATIONS WHICH DO NOT SHOW TRAINING AND/OR EXPERIENCE TO MEET MINIMUM QUALIFICATIONS WILL BE DISAPPROVED, AND WE WILL NOT REFER TO OTHER APPLICATIONS ON FILE FOR ADDITIONAL INFORMATION.

NOTE – FILING FEES: (The acceptance of your application is dependent upon your following these instructions accurately):

A fee of $20.00 is required for each separately-numbered examination for which you apply.  The required fee must accompany your application.  The fee may be submitted in the form of either CASH (if delivered in person), PERSONAL CHECK or MONEY ORDER, (if by mail).  Personal Checks and Money Orders must be payable to the GENESEE COUNTY TREASURER.  Please write the examination number(s) on your personal check or money order.  YOUR APPLICATION FEE WILL NOT BE REFUNDED if you do not meet the requirements for admission to the examination. Compare your qualifications carefully to the requirements stated on the announcement and file only for those examinations for which you are clearly qualified. A waiver of application fee will be allowed if you are receiving unemployment and are primarily responsible for the support of a household.  In addition, a waiver of application fee will be allowed if you are determined eligible for Medicaid, or receiving   Supplemental Security Income payments, or Public Assistance (Temporary Assistance for Needy Family assistance or Safety Net Assistance), or are certified Job Training Partnership Act/Workforce Investment Act eligible through a State or local social service agency.  All claims for application fee waiver are subject to verification.  In order for us to verify your eligibility for an application fee waiver, you must complete a “Request for Fee Waiver” form and submit it with your application by the close of business on the Last Filing Date as indicated on the Examination Announcement. The “Request for Fee Waiver” form can be obtained at Genesee County Human Resources, 15 Main Street, Batavia, NY 14020 or from our website, www.co.genesee.ny.us.

TYPICAL WORK ACTIVITIES:

Exercises administrative direction and supervision over the operations and
     personnel involved in the buildings and grounds department and where
     applicable, the transportation department of a school district;

Develops policies and procedures to ensure the preventive maintenance program
     is carried out to ensure buildings, grounds and equipment are maintained in a
     safe operating condition;

Directs, assigns, trains and evaluates the work of subordinate supervisors and
     personnel;

Creates and maintains records and reports relative to operations and the
     programs supervised;

Assists the Superintendent and School Board in the formulation of policies related
     to buildings and grounds maintenance, and where applicable, fleet
     maintenance;

Discusses capital projects, maintenance, repair and operational needs with school
     administrator(s);

Works with construction managers, architects and/or engineers to develop,
     implement and complete capital improvement projects and other long-term
     plans;

Ensures that preventive maintenance is performed and meets regularly with
     subordinates to discuss repairs on equipment, including plumbing, HVAC and
     electrical systems;

Ensures that custodial, maintenance and if applicable, transportation employees
     receive necessary in-service training;

Reviews the School District’s expenditures from the prior year and assists the
     Superintendent with the budget process by forecasting and planning for the
     upcoming budget;

Approves purchase requests of cleaning supplies, fuel and parts for equipment
     and buildings;

Inspects painting, carpentry, plumbing, electrical, and other mechanical
     maintenance and construction work performed by private contractors,
     custodial, or maintenance employees to ensure work is in compliance with
     contract specifications, as well as, applicable codes and regulations;

Ensures that inspections are performed and tests of security systems, safety
     lighting, fire extinguishers, fire alarm system, doors, and eyewash stations are
     completed to ensure proper operation and compliance with applicable codes
     and regulations;

Ensures that inspections and reports are completed for federal, state and local
     regulatory agencies to ensure compliance with codes, rules and regulations;

Recommends staffing to administrators and is also responsible for interviewing,
     hiring, evaluating and disciplining departmental personnel;

Establishes policies and procedures regarding work schedules, vacation, personal
     and sick leave requests and ensures employees have adequate leave accruals;

Responds to inquiries from employees, school district administrators and the
     public regarding school district buildings and grounds activities;

Attends monthly School Board meetings and other committee meetings, as
     required, to address issues specific to the buildings and grounds department
     and where applicable, the transportation department.

SUBJECT OF EXAMINATION: The written, multiple-choice test will be designed to measure knowledge, skills, and/or abilities in such areas as:

1.         Administrative Supervision;

2.         Administrative Techniques and Practices;

3.         Review and Interpretation of Plans and Specifications, the Preparation of
            Estimates, and Oversight of Contract Compliance;

4.         Facilities Management;

5.         Preparing Written Material.

A Guide for the Written Test for Director of Facilities I / II / III is available at the New York State website:www.cs.ny.gov/testing/localtestguides.cfm. Candidates not having access to a computer or the internet may request copy of the test guide from the municipal civil service office conducting this examination using the contact information found elsewhere on this announcement.

CANDIDATES ARE PERMITTED TO USE QUIET, HAND-HELD, SOLAR OR BATTERY POWERED CALCULATORS.  DEVICES WITH TYPEWRITER KEYBOARDS SUCH AS COMPUTERS, SPELL-CHECKERS, PERSONAL DIGITAL ASSISTANTS, ADDRESS BOOKS, LANGUAGE TRANSLATORS, DICTIONARIES AND ANY SIMILAR DEVICES ARE PROHIBITED.

EXPANDED SUB-TEST DESCRIPTION:

Administrative Supervision-These questions test for knowledge of the principles and practices involved in directing the activities of a large subordinate staff, including subordinate supervisors. Questions relate to the personal interactions between an upper level supervisor and his/her subordinate supervisors in the accomplishment of objectives. These questions cover such areas as assigning work to and coordinating the activities of several units, establishing and guiding staff development programs, evaluating the performance of subordinate supervisors, and maintaining relationships with other organizational sections.

Administrative Techniques and Practices-These questions test for a knowledge of management techniques and practices used in directing or assisting in directing a program component or an organizational segment. Questions cover such areas as interpreting policies, making decisions based on the context of the position in the organization, coordinating programs or projects, communicating with employees or the public, planning employee training, and researching and evaluating areas of concern.

Review and Interpretation of Plans and Specifications, the Preparation of Estimates, and Oversight of Contract Compliance-These questions test for the ability to read and understand typical building plans, layouts, and technical specifications; the ability to calculate accurate estimates of material and labor costs, to oversee construction contracts, and to manage contract compliance.

Facilities Management-These questions test for knowledge of the methods and materials used in the construction, alteration, maintenance and repair of physical plant facilities; the principles and practices involved in managing a building maintenance and energy conservation program; knowledge of typical contract documents; establishing and maintaining accident prevention and safety programs; and the principles and practices used by administrators when participating in the budget process. Questions may cover such areas as building structural elements, electrical and mechanical systems; proper building maintenance techniques, including determining the need for and scheduling repairs; energy conservation practices, including optimal heating plant and cooling system operation; reviewing and interpreting contracts; work place safety, including safety inspections, accident investigations, safety training, hazardous materials, personal protective equipment, and the mitigation of unsafe conditions; and program and capital budgeting, including estimating costs, budget proposals and justifications, controlling expenditures, and implementing the budget.

Preparing Written Material-These questions test for the ability to present information clearly and accurately, and to organize paragraphs logically and comprehensibly. For some questions, you will be given information in two or three sentences followed by four restatements of the information. You must then choose the best version. For other questions, you will be given paragraphs with their sentences out of order. You must then choose, from four suggestions, the best order for the sentences.

CROSS-FILING: If you have applied for other local government or state examinations, call or write to each civil service agency to make arrangements no later than two weeks before the date of the examinations.  You must notify all local government civil service agencies with whom you have filed an application of the test site at which you wish to take your examinations.  The “Cross-filer Form” for Genesee County can be obtained at Genesee County Human Resources, 15 Main St., Batavia, NY 14020 or from our website, www.co.genesee.ny.us.

NOTE: Religious Accommodations--Handicapped Persons: If special arrangements for testing are required, please indicate this on your application. An explanation of your need for special testing accommodations must be attached to your application.  If due to disability – medical documentation must be provided.

ACTIVE MILITARY MEMBERS: Any member of the armed forces of the United States who has duly filed an application to compete in a scheduled competitive examination but was deprived of the opportunity to compete in the examination due to active military duty could be provided with a special military make-up examination.

Current members of the Armed Forces may apply for Veteran’s credits by filing an “Application for Veteran’s Credits” (Form VC-1).  The “Application for Veteran’s Credits” can be obtained at Genesee County Human Resources, 15 Main St., Batavia, NY 14020 or from our website at, www.co.genesee.ny.us. Proof of military status must also be presented and verified in order for consideration of granting of “conditional” Veteran’s credit.  Acceptable proof may include a military I.D. card, military orders, or other official military document that substantiates active military service at time of exam. This documentation and VC-1 Form must be received prior to the establishment of the Eligible List for this examination.  The “conditional” status of the additional credits will remain until proof is provided indicating that the service was in time of war and that the veteran received an honorable discharge, or was released under honorable circumstances.

VETERANS: Additional credits are available to veterans who meet certain established requirements.  Veterans who have not exhausted their credits should make application for their use, if desired.  A COMPLETED APPLICATION FOR VETERANS CREDITS (FORM VC-1) AND a COPY OF SEPARATION PAPERS (FORM DD-214) MUST BE RECEIVED BEFORE THE ELIGIBLE LIST FOR THIS EXAMINATION IS ESTABLISHED IN ORDER TO UTILIZE ADDITIONAL CREDITS.  DISABLED VETERANS MUST SUBMIT, IN ADDITION, A COPY OF FORM VC-3 (AUTHORIZATION FOR DISABILITY RECORD). The “Application for Veteran’s Credits” can be obtained at Genesee County Human Resources, 15 Main St., Batavia, NY 14020 or from our website at, www.co.genesee.ny.us.